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Accounting and bookkeeping that shows its work

Receipts arrive as phone photos and email attachments, separate from the bank charges they explain. By month-end, reconciliation is a hunt through piles, and reports get read line by line because nothing points to what is actually wrong.

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From receipt to reconciled books

  • Statement reconciliation checks the statement's opening and closing balances, not only the imported lines, and shows any difference that is still unresolved.
  • A Shopify or Stripe payout lands as one deposit with sales, refunds, and fees netted together. Payout matching breaks it back into those parts and ties it to the bank line, so the records show why the deposit is not the same number as gross sales.

Whether a build works inside the accounting software a business already uses or alongside it is decided on the walkthrough.

Owned and operated · CakeTrack

CakeTrack transaction review: quick filters for unreviewed, excluded, and missing-receipt items, a count of 4 accepted and 17 to review, and dated rows for vendors such as FPL and Homestead Berry Farms with suggested categories, shown with demonstration data.
CakeTrack's transaction review: tinted rows carry a suggested category until a person accepts it, with quick filters for unreviewed items and missing receipts. Shown with demonstration data.
Receipt to exception queue to bookkeeper

Conceptual diagram

Collecting, entering, matching, reviewingA receipt arrives as a phone photo or an email attachment. It is read for vendor, date, and amount and matched to its bank or card charge. A confident match is recorded with the original attached. A receipt that cannot be matched with confidence, or one waiting for a charge to post, waits in an exception queue in view until the bookkeeper decides. Every entry traces back to the receipt, statement line, or payout behind it.ReceiptA phone photo or an emailattachmentReadVendor, date, and amountMatchTo its bank or card chargeRecordedStored with theoriginalattachedExceptionqueueUnclearreceipts, andones waiting fora charge topost, stay inviewBookkeeperDecides eachcaseConfident matchNot confidentEvery entry traces back to the receipt,statement line, or payout behind it.
Collecting, entering, matching, reviewingA receipt arrives as a phone photo or an email attachment. It is read for vendor, date, and amount and matched to its bank or card charge. A confident match is recorded with the original attached. A receipt that cannot be matched with confidence, or one waiting for a charge to post, waits in an exception queue in view until the bookkeeper decides. Every entry traces back to the receipt, statement line, or payout behind it.ReceiptA phone photo or an emailattachmentReadVendor, date, and amountMatchTo its bank or card chargeRecordedStored with the originalattachedException queueUnclear receipts, and oneswaiting for a charge topost, stay in viewBookkeeperDecides each caseConfident matchNot confidentEvery entry traces back to the receipt, statement line, or payoutbehind it.

A scoped review of the books

CakeTrack keeps CakeMiami's books next to its orders. A review of the module closed with its records trusted for a defined scope.

That is a scoped result. It does not mean the books are always correct without review.

Owned and operated · CakeTrack

Review closed August 29, 2026: records trusted for a defined scope
Checking-account activity
January 1 through June 30, 2026
Card activity
Through August 15, 2026
Excluded
Items that belong to the owner and the CPA
Tax estimates
Treated as planning figures

What stays with the bookkeeper

A person still owns the number.

  • Categorization calls that need judgment, and anything the CPA is responsible for.
  • Tax figures and filings.
  • Signing off on the books at the end of the period.

This work is built to take the repeated handling of clear cases off the bookkeeper's desk, not to replace the bookkeeper. The exception queue exists because the bookkeeper's judgment is needed.

Start with the part of the month that takes longest

Book a 20-minute discovery call